Lead effective meetings Essay - 1427 Words

Understand how to lead effective meetings A meeting is a gathering of two or more people which can be formal or informal and is convened to achieve a common goal through verbal interaction. Purpose of a meeting Meetings are held for a variety of reasons, with the most important being communication. Within the National Health Service we hold monthly staff meetings for the purpose of receiving updates from managers, exchanging information and ideas, sharing views, co-ordinating activities and formulating plans for the service we deliver. This type of meeting is also a good opportunity for staff to keep in touch, gather information, to express concerns as a collective and network. Meetings are also held to problem solve, make†¦show more content†¦They will draw discussions to and end and attempt to clarify any decisions and action plans to be formulated. A Chairperson should demonstrate active listening, engage all attendees and control the discussions where necessary. They also need to ensure they impose on the attendees any matters of confidentiality. The Secretary is responsible for recoding the minutes of the meeting accurately, concisely and without bias. They also record attendance, apologies and ensure there are sufficient copies of the previous minutes and any additional essential paperwork. Secretaries check the action plans, check they are completed and confirm the correct assigning of the actions. They also understand that the minutes are confidential to the meeting. The individuals attending the meeting have a responsibility to arrive at the meeting on time and prepared, having read the agenda in advance and any important items are researched. They need to attend with an open attitude, engage in active listening and be prepared to get involved. They should be polite to and respect other members and avoid personal conflict and confrontation. Basic meeting protocols and procedures Once the notice of the meeting has been given and minutes have been distributed, encourage punctual attendance and ask for any apologies of lateness to be addressed to the Chairperson. Ensure spare copies of the agenda and minutes are available. All documents should be checked by the chairperson inShow MoreRelatedIlm Level 3 Unit 328 Understand How to Lead Effective Meetings2163 Words   |  9 PagesUnit 328:- Understand how to lead effective meetings AC 1.1 Explain the purpose of a meeting Staff meetings The purpose of regular staff meetings helps an organisation become much more organised and efficient and places both employees and managers on the same page, it makes it easier to establish roles and collaborates to finish projects and achieve goals. They make it possible for all members of a company to work together with less confusion and accomplish objectives faster. 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